Terms and Conditions

This Term & Conditions section contains both disclaimer and policy conduct for the conference.

Program: The organizer reserves the right to change the program at any time. Every effort will be made to ensure a program of equivalent standard.

Behaviour: The organizer reserves the right to prohibit entry of any person to the conference, or eject any person from an event based on behaviour deemed inappropriate by the organising staff and/or others working under its authority. Please note that canvassing and any politically motivated behaviours by delegates are strictly prohibited at our conference. Promotional materials may not be distributed at the event/forum except by event sponsors. Delegates violating this policy will be asked immediately to leave the event.

Cancellation policy: From the beginning of regular registration up until November 1, a cancellation will receive a full refund, less a Rp 50.000 for the administration fee. All cancellations from November 2 – November 20, receive only 25% refund. All cancellations received after November 20 receives no refund as the hotel guarantee for food & beverage is already submitted. No credits or charges will be given for items included in the registration fee (i.e. meals) if attendee and/or a guest do not attend that particular event.

Privacy policy: The organizer is concerned with the protection of your privacy. The committee collects and stores your personal information for the purposes of delegate selection, education and training programs as well as improving and promoting products and services for the conference and PYC.

Registration and Payment: Registrations received after the closing date may incur a late fee. Payment in full is required at least 10 days before the conference.

Substitutions: Should a registrant be unable to attend there are no substitutions unless agreed by the conference committee.

Copyright: The web layout, graphics and pictures as well as our promotional images are protected by copyright. The use of these properties shall be notified to our conference committee and PYC in advance.

Image Release: In registering for our events (including competitions), delegates grant permission to the committee and others working under its authority, to take and to have full and free use of video/photographs of their works or containing their image/likeness. It is understood these images may be used for promotional, news, on-line/multimedia, research and/or educational purposes by and for the committee and PYC. Delegates agree that they are not entitled to remuneration, residuals, royalties or any other payment from the organizer in respect of their image/likeness or its use. Delegates release, discharge, and hold harmless, PYC and the conference committee from any and all claims, demands or causes of actions that they may hereafter have by reason of anything contained in the photographs or video. Should a delegate not agree to the above image release, they must advise PYC by contacting us through our email.


Travel & Hotel: For attendees applying through general registration, are responsible for securing their own travel and accommodation and making payment for such. In that case, cancellation of hotel reservations and/or any travel expenses incurred are the sole responsibility of each individual. Please note that the conference does not make any guarantees or in any way warrant the conference hotel, other conference venues, or any form of transportation unless specified by the conference committee.

All delegates attending the conference should bear the responsibility of additional expenses while staying at hotel or venue. The conference committee only covers the items listed in registration page or paper and competition winner guidelines.

Liability Waiver: As the voluntary attendee and participant of the events and competitions, you hereby accept all risk to your health and of injury or death as well personal loss that may result from participating and, hereby release the conference committee and PYC, from any and all liability to you, your team fellows or any personal representatives on your behalf or in your affiliation. Under no circumstances will the conference organizer and PYC be held liable for injury or death or any loss or damage of your personal belongings resulting from participation. You also acknowledge and agree to be financially responsible for any medical or legal bills that may be incurred as a result of emergency medical treatment.

Mission and Goals:

This conference is fully hosted and organized by the Purnomo Yusgiantoro Center (PYC). PYC is a non-profit charitable organization which provides programs and resources that support the development of energy research, health and social services as well as Indonesian cultural preservation:

The Purnomo Yusgiantoro Foundation is a “think thank” that performs research and development in the field of energy. Energy, along with water and food, is one of critical issues of the world that require immediate solutions. Research and training are the main channels to get people to better understand on complex issues related to energy. Understanding the energy sector is not simple as it involves multidisciplinary science. Structuring and managing the energy sector as a whole should be understood comprehensively. For all of those reasons, the foundation is expected to contribute to the energy sector through research, training and development. This conference is one of PYC programs to fulfil this mission.